Many free online email options are available nowadays, giving no reason to purchase email software. Outlook.com is one such example, for iteration of Microsoft’s Hotmail online email solution. Any small business will benefit through its convenient, cost-free access to email and collaboration tools. Companies are allowed to use their website in their email address free of charge, eliminating requirements for an in-house mail server. This will be a big saving for small company.

Security

Email software has to be updated, maintained or patched at own cost. Terms and conditions of Gmail should be considered. Posting, displaying and submitting content give Google a worldwide, perpetual, royalty-free and non-exclusive license to adapt, modify, publish, translate, publicly perform, publicly display and distribute any Content submitted, posted or displayed the services.

According to above statement, added content to a Gmail email becomes Google property. Probability is there to expose provided content seem to be next to none, but it is business with free email and if any user don’t want to follow these terms and conditions, it is better to take responsibility on its own.

Contractual Obligations

Taking responsibility is not the perfect solution. Solutions like Office 365, better than Outlook.com offering terms and conditions preferred by user depends on line of business, these might not be the solutions can simply use as they are in cloud. For non-classified users following agreements are made by United States Department of Defense (DoD) are:

Office 365 treat as a paid alternative will come in the category of open to debate, it is kind of checking agreements signed by user at starting of signing contract and clarifying not just be DoD prefer email clients to cloud solutions.

Compliance

Using cloud email another key area can be compliance. Depending on industry used by user has number of standards need to follow some legal business operations. One example is Health Insurance Portability and Accountability Act compliance or known as HIPPA compliance.

HIPPA is applicable on healthcare insurance coverage during change of jobs. Email usage would be covered. While considering it, healthcare insurance coverage maintenance requires moving patient health records by email. If email is not safe, then there is probability to fall in wrong hands. Resultant, provisions are added to safeguard information of patient by electronic means.

Standards of HIPPA mainly for email cover like encryption and access. A company follow standards is subject to audits. Email used in environment maintained by HIPPA support TLS and SSL, but services like Gmail support SSL while accessing websites and TLS is supported for inbound email transport, it proved that they are not HIPPA complaint. Companies are required by HIPPA which have a ‘Business Associate Agreement’ signed with entrepreneur. User will not just get from email service provider- set terms by them, not by user.

Conclusion

Industry standards dictate exact method of using email by user. Email solutions like Gmail, Yahoo and Outlook probably providing security to bulk of business users according to requirements. Email usage would not be covered by business agreements. Many companies provide email solutions, engaged in helping their customers to meet standards of their industries. It has to be investigated that most famous web-based email solutions meet those requirements is free. User’s job is to find appropriate standards applicable for specific business.
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Cloud Hosting- Scalable Option

From big to small scale organizations, everyone is moving to cloud providers. Large number of cloud providers are available who hosted information, websites and others in cloud. But all of them are not equal.

For your organization, you need a cloud provider who may offer a set of tools which promotes your business and its growth. But as they are large in number so before selecting one first analyse and understand your requirements and what will be your growth plans. After this, do analysis of your infrastructure, determine your web/ cloud presence and then deploy a supporting platform.

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1. Cloud advantages

As here we are talking about the cloud providers, so see some of its benefits by which you may promote your business.

• It helps to achieve economies of scale. It may increase productivity or volume of output with fewer number of staff.
• It reduces expenses incurred on technology infrastructure. It allows you to access to your information in user friendly manner without incurring high charges.
• It allows people to search you on web via cloud, but for this they must have an internet connection.
• All business processes are streamlined. With help of fewer staff, more work is done in a very less time.
• It also assist in reducing capital costs, by reducing requirement of spending large amount on licensing fees, software and hardware.
• Projects are monitored in a more effective way. They are always completed in time and in your budget.
• Less workforce is required to work on a cloud, thus training of individuals is also less required.
• Cost incurred on software licensing is also minimized. No need to incur heavy charges.
• Flexibility is also improved, as it permits you to change directions without considering any financial or people issues.

2. Future Aspects of Cloud

According to report of Cisco, cloud computing is expanded promptly and a relevant traffic enabler in same increases virtualization of data centres, if services offered are more flexible, effective, efficient and fast-to-deploy.

It is predicted that by 2018, in cloud, three or four times more workloads will be processed. Cloud computing has a very good future as its growth is influenced by some additional trends. It includes the adoption of more than one device by people along with their expectations in which they are able to access content and applications any time of the day and from anywhere in world across the network.

And to address rising demands of the user, consumer cloud storage, one of maximum used consumer based cloud device is gaining impetus. And according to the report of Cisco, it is expecting that by 2018, personal cloud storage will be used by more than half of the people who are internet savy.

3. Conclusion

As there are no. of metrics to be consider when choosing the right cloud provider, but the differences given above between cheap ones and those who are agile providers are big and need to be consider to take the right decision. However, some options are expensive but they will offer you ,what you actually needs. Agility and expansion of a webhosting environment or cloud are facilitated by the right provider.

As mostly planning results in success, so it is a suggestion before you choose any hosting company, plan for your work to do today and which to be done tomorrow. And believe, this is the right way by which cloud hosting solution maximum advantages may be leveraged by your organization.